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Using Microsoft Office 365? Who is responsible for your Data Backup?
Posted On May 30, 2021Have you ever thought about who is primarily responsible for controlling the data? Is it you as an end-user who pays for the service responsible or is it the service provider who constantly improves your work productivity?
The numbers of remotely working employees are more in organizations today. As part of collaboration in working, nothing is better than Microsoft Office 365 which has all software and applications under one roof. And there is no scope for doubt in the services provided by the service provider, Microsoft. In terms of infrastructure and user-friendliness, Office 365 gets it covered. But have you ever wondered about the data backup replication at any time?
In simple words, have you ever thought about who is primarily responsible for controlling the data? Is it you as an end-user who pays for the service responsible or is it the service provider who constantly improves your work productivity?
We at Comtech systems can be sure that this question may have appeared very few times in your thought. When collaborating with reputed brands such as Microsoft, Amazon, HPE etc, we expect the service provider to take up the responsibility, preserve them and bring it to you on your table immediately at the moment you need it.
Sorry but the fact(also the answer to the question we have asked) is that they are not your backup and restore the app to save all the data such as outlook mails, PowerPoint presentations, word documents, slides and much more. They do maintain it for some time such as a period of 1 to 2 years. In the long run of your company, there are chances that you might need to restore data from previous years. Not only yours, what if you need the mails of a previous employee in your company who might have left the organization for quite a time?
This where you need Veeam Backup and Replication!
Why do you need Veeam Backup Software?
Data retention is such an important part. Provided the number of transactions of mail, sheets and other data documents, it is almost impossible to save them or make a copy of them from time to time. As mentioned above, you just can get your data in Office 365 anytime on your table when you use the Veeam backup and recovery.
Apart from this, as an organization, we think the prime factors are given below where Veeam Backup becomes extremely important to your organization-
1. Normal Users- A normal organization may have employees from 10-20 at the minimum and each of them probably has their own data space for backup replication. Not every user in your company can be as serious as you in handling the data. Some might copy and paste on wrong documents. Some might share access to the resources with the wrong person. Some others might have accidentally deleted an important file which he/she might not even have realized till now. And there are so many ‘some other employees’. But these are all common day to day things that cannot be rectified. Only a utopian company may be free from these problems. But they do not exist.
You could think that Georedundancy can save you in these times as the same data is stored in different locations. But there is a point few realise that depending on the privilege of users, these data can be manipulated. Accidents from admin level users can delete these data permanently.
Veeam backup resolves accidental data deletions as they restore anything and everything important
2. Ex-Employees- A common occurrence seen from the ex-employees during their resignation period is that they just delete all their mails no matter what important it is. This might be intentional or unintentional.
You cannot just correct them but having data centre backup solutions from Veeam can save your company by yourself without depending on any ex-employee.
3. Retention Policy of Microsoft- All of us know that policies, terms, and conditions are super important, but we often do not go deep into it. Take an example of data retention of Outlook.
-Mails in the Inbox can be saved where you have seen for up to 2 years from which it goes to archive folders.
-Deleted Mails stays in the deleted folder for exactly a month and then it gets deleted for the lifetime.
-Junk emails- Although you have the least important mails here, what if you have misplaced a mail here. Roughly within a month, you will lose it if not saved before.
-Deactivated user- Data remains up to 90 days. Further, it gets permanently deleted.
As stated earlier- the Veeam backup and replication enterprise saves it all for a lifetime
4. Malwares/Hackers- In the field of competition in business, you have to expect the knock of hackers or malwares anytime. This can lead to complete data loss.
If you have used the backup and restore app from Veeam Backup for Office 365, it would not matter.
So, this is all that we think about taking Veeam Backup for Microsoft Office 365. In the long run, you could at least not worry about your data saved in the Microsoft applications under Office 365 and has someone to blame up!
For other data, you need to depend on Data Management/Cloud solutions. Go on and take a look at our Data Management, Backup and Disaster Recovery solutions.
Interested in having Veeam Backup? Request your quote for Veeam Backup here.
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